Standard Terms and Conditions for the supply of services
| 1 | Interpretation | |
| 1.1 | The following definitions and rules of interpretation apply in these Conditions. | |
| 1.2 | Definitions | |
| “Charges” | the charges payable by the Customer for the supply of the Services in accordance with clause 5 (Charges and payment); | |
| “Commencement Date” | has the meaning given in clause 2.2; | |
| “Conditions” | these terms and conditions as amended from time to time in accordance with clause 11.5; | |
| “Contract” | the contract between the Supplier and the Customer for the supply of Services in accordance with these Conditions; | |
| “Customer” | the person or firm who purchases Services from the Supplier; | |
| “Customer Default” | has the meaning set out in clause 4.2; | |
| “Data Protection Legislation” | all legislation and regulatory requirements in force from time to time relating to the use of personal data and the privacy of electronic communications, including without limitation (i) any data protection legislation from time to time in force in the UK including the Data Protection Act 2018 or any successor legislation, (for so long as and to the extent that the law of the European Union has legal effect in the UK) (ii) the General Data Protection Regulation ((EU) 2016/679) and (iii) any other directly applicable European Union regulation relating to privacy; | |
| “Deliverables” | the deliverables set out in the Proposal produced by the Supplier for the Customer; | |
| “Intellectual Property Rights” | copyright and related rights, moral rights, trademarks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off, rights in designs, database rights (including trade secrets) and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world; | |
| “Order” | the Customer’s written acceptance of the Supplier’s Proposal; | |
| “Proposal” | the description of the Services provided in writing by the Supplier to the Customer; | |
| “Services” | the services, including the Deliverables, supplied by the Supplier to the Customer as set out in the Proposal; | |
| “Supplier” | Product Focus Ltd registered in England and Wales with company number 05858433; and | |
| “Supplier Materials” | has the meaning set out in clause 4.1.8. | |
| 1.3 | Interpretation | |
| 1.3.1 | A reference to a statute or statutory provision is a reference to it as amended or re-enacted. A reference to a statute or statutory provision includes all subordinate legislation made under that statute or statutory provision. | |
| 1.3.2 | Any words following the terms including, include, in particular, for example or any similar expression, shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms. | |
| 1.3.3 | A reference to writing or written includes email. | |
| 2 | Basis of contract | |
| 2.1 | The Order constitutes an offer by the Customer to purchase Services in accordance with these Conditions. | |
| 2.2 | The Order shall only be deemed to be accepted when the Supplier issues written acceptance of the Order at which point and on which date the Contract shall come into existence (“Commencement Date”). | |
| 2.3 | These Conditions apply to the Contract to the exclusion of any other terms that the Customer seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing unless otherwise agreed by the parties. | |
| 3 | Supply of Services | |
| 3.1 | The Supplier shall supply the Services to the Customer in accordance with the Proposal in all material respects. | |
| 3.2 | The Supplier reserves the right to amend the Proposal if necessary to comply with any applicable law or regulatory requirement, or if the amendment will not materially affect the nature or quality of the Services, and the Supplier shall notify the Customer in any such event. | |
| 3.3 | The Supplier warrants to the Customer that the Services will be provided using reasonable care and skill. | |
| 4 | Customer’s obligations | |
| 4.1 | The Customer shall: | |
| 4.1.1 | ensure that the terms of the Order are complete and accurate; | |
| 4.1.2 | co-operate with the Supplier in all matters relating to the Services; | |
| 4.1.3 | provide the Supplier, its employees, agents, consultants and subcontractors, with access to the Customer’s premises, office accommodation and other facilities as reasonably required by the Supplier; | |
| 4.1.4 | provide the Supplier with such information and materials as the Supplier may reasonably require in order to supply the Services, and ensure that such information is complete and accurate in all material respects; | |
| 4.1.5 | prepare the Customer’s premises for the supply of the Services or, where applicable, make all necessary arrangements for the hire of a suitable venue; | |
| 4.1.6 | obtain and maintain all necessary licences, permissions and consents which may be required for the Services before the date on which the Services are to start; | |
| 4.1.7 | comply with all applicable laws, including health and safety laws; and | |
| 4.1.8 | keep all materials, equipment, documents and other property of the Supplier (“Supplier Materials”) at the Customer’s premises in safe custody at its own risk, maintain the Supplier Materials in good condition until returned to the Supplier, and not dispose of or use the Supplier Materials other than in accordance with the Supplier’s written instructions or authorisation. | |
| 4.2 | If the Supplier’s performance of any of its obligations under the Contract is prevented or delayed by any act or omission by the Customer or failure by the Customer to perform any relevant obligation (“Customer Default”): | |
| 4.2.1 | without limiting or affecting any other right or remedy available to it, the Supplier shall have the right to suspend performance of the Services until the Customer remedies the Customer Default, and to rely on the Customer Default to relieve it from the performance of any of its obligations in each case to the extent the Customer Default prevents or delays the Supplier’s performance of any of its obligations; | |
| 4.2.2 | the Supplier shall not be liable for any costs or losses sustained or incurred by the Customer arising directly or indirectly from the Supplier’s failure or delay to perform any of its obligations as set out in this clause 4.2; and | |
| 4.2.3 | the Customer shall reimburse the Supplier on written demand for any costs or losses sustained or incurred by the Supplier arising directly or indirectly from the Customer Default. | |
| 5 | Charges and payment | |
| 5.1 | The Charges for the Services shall be set out in the Proposal. The Supplier shall be entitled to charge the Customer for any expenses reasonably incurred by the individuals whom the Supplier engages in connection with the Services including travelling expenses, hotel costs, subsistence and any associated expenses. | |
| 5.2 | The Supplier shall invoice the Customer on completion of the Services. | |
| 5.3 | The Customer shall pay each invoice submitted by the Supplier: | |
| 5.3.1 | within 30 days of the date of the invoice; and | |
| 5.3.2 | in full and in cleared funds to a bank account nominated in writing by the Supplier. | |
| 5.4 | All amounts payable by the Customer under the Contract are exclusive of amounts in respect of value added tax chargeable from time to time (“VAT”). Where any taxable supply for VAT purposes is made under the Contract by the Supplier to the Customer, the Customer shall, on receipt of a valid VAT invoice from the Supplier, pay to the Supplier such additional amounts in respect of VAT as are chargeable on the supply of the Services at the same time as payment is due for the supply of the Services. | |
| 5.5 | If the Customer fails to make a payment due to the Supplier under the Contract by the due date, then, without limiting the Supplier’s remedies under clause 9, the Customer shall pay interest on the overdue sum from the due date until payment of the overdue sum, whether before or after judgment. Interest under this clause 5.5 will accrue each day at 4% a year above the Bank of England’s base rate from time to time, but at 4% a year for any period when that base rate is below 0%. | |
| 5.6 | All amounts due under the Contract shall be paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law). | |
| 6 | Intellectual property rights | |
| 6.1 | All Intellectual Property Rights in or arising out of or in connection with the Services (other than Intellectual Property Rights in any materials provided by the Customer) shall be owned by the Supplier. | |
| 6.2 | The Supplier grants to the Customer a fully paid-up, worldwide, non-exclusive, royalty-free perpetual licence to use the Deliverables in its business. However, the Customer may not copy, pass on or reproduce any printed binders, PDF or other documents (containing training and other material) that are provided to the Customer’s employees, staff, other workers, agents or consultants without the prior written consent of the Supplier. | |
| 6.3 | The Customer shall not sub-license, assign or otherwise transfer the rights granted in clause 6.2 | |
| 6.4 | The Customer grants the Supplier a fully paid-up, non-exclusive, royalty-free, non-transferable licence to copy and modify any materials provided by the Customer to the Supplier for the term of the Contract for the purpose of providing the Services to the Customer. | |
| 7 | Data protection and data processing | |
| 7.1 | Both parties will comply with all applicable requirements of the Data Protection Legislation. This clause 7 is in addition to, and does not relieve, remove or replace, a party’s obligations under the Data Protection Legislation. In this clause 7, “Applicable Laws” means (for so long as and to the extent that they apply to the Supplier) the law of the European Union, the law of any member state of the European Union and/or Domestic UK Law; and “Domestic UK Law” means any Data Protection Legislation from time to time in force in the UK including the Data Protection Act 2018 or any successor legislation. | |
| 7.2 | The parties acknowledge that for the purposes of the Data Protection Legislation, the Customer is the data controller and the Supplier is the data processor (where Data Controller and Data Processor have the meanings as defined in the Data Protection Legislation). | |
| 7.3 | Without prejudice to the generality of clause 7.1, the Customer will ensure that it has all necessary appropriate consents and notices in place to enable lawful transfer of the Personal Data (as defined in the Data Protection Legislation) to the Supplier for the duration and purposes of the Contract. | |
| 8 | Limitation of liability | |
| 8.1 | The Supplier has obtained insurance cover in respect of its own legal liability for individual claims not exceeding £2million per claim. The limits and exclusions in this clause reflect the insurance cover the Supplier has been able to arrange and the Customer is responsible for making its own arrangements for the insurance of any excess loss. | |
| 8.2 | Nothing in the Contract limits any liability which cannot legally be limited, including liability for: | |
| 8.2.1 | death or personal injury caused by negligence; | |
| 8.2.2 | fraud or fraudulent misrepresentation; and | |
| 8.2.3 | breach of the terms implied by section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession). | |
| 8.3 | Subject to clause 8.2, the Supplier’s total liability to the Customer shall not exceed £2million. The Supplier’s total liability includes liability in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the Contract. | |
| 8.4 | This clause 8.7 sets out specific heads of excluded loss: | |
| 8.4.1 | loss of profits; | |
| 8.4.2 | loss of sales or business; | |
| 8.4.3 | loss of agreements or contracts; | |
| 8.4.4 | loss of anticipated savings; | |
| 8.4.5 | loss of use or corruption of software, data or information; | |
| 8.4.6 | loss of or damage to goodwill; | |
| 8.4.7 | indirect or consequential loss. | |
| 8.5 | The Supplier has given commitments as to compliance of the Services with relevant Proposals in clause 3. In view of these commitments, the terms implied by sections 13 to 15 of the Sale of Goods Act 1979 and sections 3, 4 and 5 of the Supply of Goods and Services Act 1982 are, to the fullest extent permitted by law, excluded from the Contract. | |
| 8.6 | This clause 8 shall survive termination of the Contract. | |
| 9 | Termination | |
| 9.1 | Without affecting any other right or remedy available to it, either party may terminate the Contract by giving the other party one months’ written notice. | |
| 9.2 | Without affecting any other right or remedy available to it, either party may terminate the Contract with immediate effect by giving written notice to the other party if: | |
| 9.2.1 | the other party commits a material breach of any term of the Contract and (if such a breach is remediable) fails to remedy that breach within ten days of that party being notified in writing to do so; | |
| 9.2.2 | the other party takes any step or action in connection with its entering administration, provisional liquidation or any composition or arrangement with its creditors (other than in relation to a solvent restructuring), being wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), having a receiver appointed to any of its assets or ceasing to carry on business or, if the step or action is taken in another jurisdiction, in connection with any analogous procedure in the relevant jurisdiction; | |
| 9.2.3 | the other party suspends, or threatens to suspend, or ceases or threatens to cease to carry on all or a substantial part of its business; or | |
| 9.2.4 | the other party’s financial position deteriorates to such an extent that in the terminating party’s opinion the other party’s capability to adequately fulfil its obligations under the Contract has been placed in jeopardy. | |
| 9.3 | Without affecting any other right or remedy available to it, the Supplier may suspend the supply of Services under the Contract or any other contract between the Customer and the Supplier if the Customer fails to pay any amount due under the Contract on the due date for payment, the Customer becomes subject to any of the events listed in clause 9.2.2 to clause 9.2.4, or the Supplier reasonably believes that the Customer is about to become subject to any of them. | |
| 10 | Consequences of termination | |
| 10.1 | On termination of the Contract: | |
| 10.1.1 | the Customer shall immediately pay to the Supplier all of the Supplier’s outstanding unpaid invoices and interest and, in respect of Services supplied but for which no invoice has been submitted, the Supplier shall submit an invoice, which shall be payable by the Customer immediately on receipt; | |
| 10.1.2 | the Customer shall return all of the Supplier Materials and any Deliverables which have not been fully paid for. If the Customer fails to do so, then the Supplier may enter the Customer’s premises and take possession of them. Until they have been returned, the Customer shall be solely responsible for their safe keeping and will not use them for any purpose not connected with the Contract. | |
| 10.2 | Termination or expiry of the Contract shall not affect any rights, remedies, obligations or liabilities of the parties that have accrued up to the date of termination or expiry, including the right to claim damages in respect of any breach of the Contract which existed at or before the date of termination or expiry. | |
| 10.3 | Any provision of the Contract that expressly or by implication is intended to come into or continue in force on or after termination or expiry of the Contract shall remain in full force and effect. | |
| 11 | General | |
| 11.1 | Force majeure Neither party shall be in breach of the Contract nor liable for delay in performing, or failure to perform, any of its obligations under the Contract if such delay or failure result from events, circumstances or causes beyond its reasonable control. |
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| 11.2 | Assignment and other dealings | |
| 11.2.1 | The Supplier may at any time assign, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with any or all of its rights and obligations under the Contract. | |
| 11.2.2 | The Customer shall not assign, transfer, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with any of its rights and obligations under the Contract without the prior written consent of the Supplier. | |
| 11.3 | Confidentiality | |
| 11.3.1 | Each party undertakes that it shall not at any time disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of the other party, except as permitted by clause 11.3.2. | |
| 11.3.2 | Each party may disclose the other party’s confidential information: (a) to its employees, officers, representatives, subcontractors or advisers who need to know such information for the purposes of carrying out the party’s obligations under the Contract. Each party shall ensure that its employees, officers, representatives, subcontractors or advisers to whom it discloses the other party’s confidential information comply with this clause 11.3; and(b) as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority. |
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| 11.3.3 | Neither party shall use the other party’s confidential information for any purpose other than to perform its obligations under the Contract. | |
| 11.4 | Entire agreement | |
| 11.4.1 | The Contract constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter. | |
| 11.4.2 | Each party acknowledges that in entering into the Contract it does not rely on, and shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in the Contract. Each party agrees that it shall have no claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in the Contract. | |
| 11.4.3 | Nothing in this clause shall limit or exclude any liability for fraud. | |
| 11.5 | Variation Except as set out in these Conditions, no variation of the Contract shall be effective unless it is in writing and signed by the parties (or their authorised representatives). |
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| 11.6 | Waiver A waiver of any right or remedy under the Contract or by law is only effective if given in writing and shall not be deemed a waiver of any subsequent right or remedy. A failure or delay by a party to exercise any right or remedy provided under the Contract or by law shall not constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict any further exercise of that or any other right or remedy. No single or partial exercise of any right or remedy provided under the Contract or by law shall prevent or restrict the further exercise of that or any other right or remedy. |
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| 11.7 | Severance If any provision or part-provision of the Contract is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of the Contract. |
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| 11.8 | Notices | |
| 11.8.1 | Any notice or other communication given to a party under or in connection with the Contract shall be in writing and shall be delivered by hand or by pre-paid first-class post or other next working day delivery service at its registered office (if a company) or its principal place of business (in any other case); or sent by email to the address [email protected] . | |
| 11.8.2 | Any notice or communication shall be deemed to have been received: (a) if delivered by hand, on signature of a delivery receipt or at the time the notice is left at the proper address; and(b) if sent by pre-paid first-class post or other next working day delivery service, at 9.00 am on the second Business Day after posting or at the time recorded by the delivery service; and(c) if sent by email, at the time of transmission, or, if this time falls outside business hours in the place of receipt, when business hours resume. In this clause 11.8.2(c), business hours means 9.00am to 5.00pm Monday to Friday on a day that is not a public holiday in the place of receipt. |
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| 11.8.3 | This clause does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any other method of dispute resolution. | |
| 11.9 | Third party rights Unless it expressly states otherwise, the Contract does not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of the Contract. |
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| 11.10 | Governing law The Contract, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by, and construed in accordance with the law of England and Wales. |
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| 11.11 | Jurisdiction Each party irrevocably agrees that the courts of England and Wales shall have non-exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with the Contract or its subject matter or formation. |
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Dated : 1st July 2018